What is great about the role of a Personal Assistant is the job varies depending on which sector you choose to work in. “It’s a fulfilling vocation.”, You can also expect to rise through the ranks if you excel at your work. “Most PAs/Eas are the figureheads within many companies, who oversee and manage a great deal of departments and tasks.”, A PA’s salary will vary depending on where you work and who you work for. Personal Assistant job description summary. There’s huge scope and you may also have the chance to gain new skills such as social media, law and payroll. “We’ve seen a growth of the virtual EA,” explain recruitment experts Bain and Gray, who run a recruitment company together. The ability to progress to higher paid PA jobs and Executive PA Jobs make the job very popular.”, Top managing directors all agree a private PA can add so much value to the running of a business. You may start out as an administrative assistant but eventually you can progress to an executive assistant or company secretary. Greater London Authority Senior PA Sally Russell, who has won several prestigious PA of the Year awards, says being flexible is key to being a great PA. “I’m very used to being called or texted early in the morning or late at night with problems and having to sort them out,” she says. “Many of our PAs end up being the right-hand of a leading CEO or high profile individual and will be tasked with everything from project to event management,” say Emily Bain and Claire Gray, co-founders of boutique secretarial and PA recruitment agency Bain and Gray. It is advisable to try and get some work experience whilst you are studying. Expected to be incredibly organised and friendly, this role is so much more than picking up the phones. Liaising with staff, suppliers and clients. Whilst you don’t always need work experience before landing a role as a Personal Assistant, it will stand you in good stead. … Human Resources (HR) Administrator salary, Human Resources (HR) Administrator skills, Human Resources (HR) Administrator qualifications, Expert advice from BP, Hilton, PepsiCo and Boots HR professionals, Launch the template straight to an email draft, Copy the template then paste to an email or Word document, ‘What job can I do with my qualifications?’. Offering bonuses to talented workers who can convince people to part with their cash, sales jobs offer great chances at entry level and also give you fantastic opportunities for career progression. Personal Assistant job description and responsibilities of the job. Discover expert tips on how to succeed as a marketing manager and what it takes to progress your career in this fast-paced industry. “Whereas a PA may have to initially put the hours in and really prove trust and reliability before earning the money to match.” Souters Training Course Director, Darryl Samuels, adds: “In the London area, salaries are an average £25,000 – £30,000. Liaise with other executives on behalf of your manager. What are the qualities of a good Personal Assistant? I’ve sorted issues at 9.15am on a Sunday – when I should be resting – but I knew it was urgent, and would make things easier on the Monday, so a few emails later and I could go back to my peaceful Sunday.”, And according to Kelly Horner, Marketing Manager of Designated PA: “PAs are skilled in the art of getting into the heart and culture of a business. “Being properly trained is important, not just to help future PAs, administrators and secretaries to be able to apply for jobs, but also to build confidence and the ability to cope with the role,” she advises. Remind the manager of important tasks, deadlines and events both at work and at home. Office Manager PA vacatures. However, more senior PAs can earn £35,000 to £40,000.”. If you browse totaljobs for current Executive Personal Assistant job ads you can get a sense of what employers are looking for. Office Assistant Job Description Template Our company is looking for an Office Assistant to be responsible for handling clerical tasks in our office. You may be asking yourself ‘What to say in an interview?’ or ‘How to do well in an interview?’ supervising and monitoring the work of administrative staff. As with any role, some days it can be amazing, other days you can’t wait to leave as there’s problems with meetings, or there’s IT problems, and you have to deal with them quickly! Larger organisations may also offer other perks like a subsidised canteen, gym and social areas to hang out in. Personal shopping on behalf of the manager. “However, some part-time programmes can take longer and there are fast-track intensive courses for people eager to get into a job.”. This content has been written or sourced by AGCAS, the Association of Graduate Careers Advisory Services, and edited by TARGETjobs as part of a content partnership. The average PA salary in the City of London, for example, is £36,000 a year but in Manchester, it is £25,000. “It’s a fulfilling vocation in which candidates need to demonstrate real business acumen.”, “I get a huge kick out of knowing that I’m organising someone else,” says Ashleigh Broadbent, a Personal Assistant for the founder of Ginger Public Speaking. Executive assistants are very much at the heart of the business and they are often regarded as the right-hand man/woman to the CEO. An executive PA plays a hugely varied and important role. As a teacher, you’ll play a crucial role in shaping the lives of young people. The role of a Personal Assistant suits anyone who loves organising and thrives on being at the heart of a business. (All comments have to be approved before they appear), Very useful information, I am preparing myself for a PA interview. Prepare meeting agendas, perform research for meetings and take minutes. In this section, you list the essential job duties and tasks required. Office Manager Job Description Template: Our company is looking to hire an Office Manager to be responsible for the general operation of our office. good interpersonal and time management skills. However, PA jobs are found across the economy as teams and managers in all types of employers require PAs.”. PA duties can include everything from helping with time and daily management, scheduling of meetings, correspondence, and note-taking. For some, becoming an office manager from an executive assistant is like taking a step ahead, but that may not always be the case. Our advice can help. Also, always act with integrity and professionalism, be confidential – make yourself indispensable!”, Greater London Authority Senior PA, Russell, agrees. Confidentiality is paramount to the role of a PA/manager relationship but it is even more so if you are working for an ‘A list’ celebrity. You need to start browsing job boards like totaljobs for roles and then you simply need to apply. You can not only expect to eat in the best restaurants and get VIP passes to the best events but you may well visit film/TV premieres. From calming your nerves to using the STAR technique, this guide will talk you through everything you need to know about nailing competency-based interview questions. Volunteering as a university student: what are my options? Acting as a first point of contact: dealing with correspondence and phone calls. Our A to Z of top graduate employers on site with advice on researching career opportunities and applying. They will be looking for a solid and consistent career history, longevity and commitment as well as a solid education regardless of what level is achieved. Janette Richardson, a high flying freelance PA/EA who has worked for directors at board level, agrees. The top 300 employers in the UK announced, #Gradstories – worklife and experiences from recent graduates, Discover your strengths — take the Graduate Benchmark, What does an office manager do? Applicants read the assistant office manager job responsibilities to get an idea of whether they would enjoy doing the job. Liaising with staff and clients as well as family members. An insight event with law firm RPC. The world really is your oyster when it comes to working as a Personal Assistant and a Personal Assistant recruitment agency will also be able to provide you with some great advice. This could be your dream job and you could be the perfect candidate. There may be Personal Assistant apprenticeships on offer, temporary junior administration roles or short-term contracts. Many of us get confused between the position of an office manager and an executive assistant. and then the opportunities to develop and meet and work with people across the business, gain knowledge/business terminology and grow your skills will follow.”. We’re in need of an office manager with excellent organization skill and a personable disposition to keep them thriving. Our courses are very thorough and get our students building their confidence all the way through the course.”, “Three months is the average duration of PA qualification,” adds Samuels from Souters Training. A typical day in the life of a medical office manager … © Copyright 2020 GTI Media Ltd. This can rise to a six-figure sum. “If you’re a hard-worker, honest, tenacious, organised and happy to network, you’ll definitely go far in this evolving industry.”, Docherty, head of admin at DCT Media, adds: “You definitely want to be a ‘people person’. Organising the day-to-day diary of your celebrity client both for work and family. Managing the effective running of the office through office equipment and meeting room management; Ensuring the office is maintained correctly; liaising with staff, suppliers and clients. Page Personnel are recruiting for an Office Manager/PA to join a business at the start of next year. Our Reader survey recently found that 84 percent of our readers, a mixture of PAs, EAs, VAs, secretaries and office managers, have purchasing power within their company. Souters Training Course Director, Samuels, says: “Executive PAs can enjoy salaries in excess of £50,000. Implementing and maintaining procedures/administrative systems. Pa office manager job description. “Working as an EA generally means you’re reporting to a more senior line manager and probably have line management within your role,” explains Senior PA Russell, who works for the Greater London Authority. Oversee their social media feed (if they so require). Communication and organisation is key – you need to be able to adapt to any situation and it’s essential that you can multitask and be proactive. From the corporate city world to charities, councils and start-up firms, there’s so much scope to pick and choose the type of area you are interested in. Many recruitment agencies will meet with you first. Plus salaries can be exceptional for senior managers and specialists. Some executive assistants also earn commission and bonuses. Careers advice: fine tune your graduate job hunt skills. Then there are council PA jobs where you really will be rolling up your sleeves and assisting the team with the running of the borough. Offce Manager, 25,000 to 30,000, Full time, Near Brampton, Cumbria (Car Driver Essential) We are excited to recruit for an established business who are looking for an experienced Office Manager with excellent IT skills to support the team in their new.... See more: Assistant jobs Eek! Learn everything you can about the company, make contacts in all departments, be the ‘fountain of all knowledge’ and always ensure you’re up to date with technology. Many PAs control access to the manager/executive. For example, if you are working for a charity, you may well find yourself getting involved in helping run fundraising projects whereas a big corporate company may want you to help set up a hospitality evening. “It is no good getting the job and then feeling really out of your depth. On the face of it, an office manager role might not seem the most glamorous, but depending on where you work it could lead to international travel, impeccable business credentials and fantastic prospects for job progression. Becoming a Celebrity Personal Assistant is very different to a corporate PA. The top 300 graduate employers overall and the leading employers across 19 different career sectors. As an office manager, you'll need to: 1. use a range of software, including email, spreadsheets and databases, to ensure the efficient running of the office 2. manage online and paper filing systems 3. develop and implement new administrative systems, such as record management 4. record office expenditure and manage the budget 5. organise the office layout and maintain supplies of stationery and equipment 6. maintain the condition of the office and arrange for necessary repairs 7. organise and cha… Woo hoo! Responsibilities. Organising the manager’s personal commitments including travel or childcare. As an HR manager, your job will range from administrative tasks with an understanding of the law, right through to making decisions that could affect every single person in the company you work for. Here, we’ll provide you with all the details of the Personal Assistant duties/skills/progression you need in this definitive job guide. Including requirements, responsibilities, statistics, industries, similar jobs and job openings for Office Manager. Upload CV. Integrity and ability to keep things always confidential. Keep your eyes peeled, too, for any local opportunities where you live. She says: “You need to focus on what sort of company you want to work for, the work ethos and how you could fit in.”. Enter your email address to receive alerts when we have new listings available for Pa office manager job description. As a PA, you're often a manager's first point of contact with people from both inside and outside the organisation. Excellent organisational and time management skills. Organise and oversee the day-to-day schedule. Be tenacious and browse the totaljobs website. Organise fashion shoots and book photographers, studios. Join employers or graduates as they have the career-related conversations you need to hear right now. 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